PURPOSE:
The purpose for the Triple A Booster Club is to assist lake of the Woods School and the communities it serves by providing the most effective climate for the education and development of students in grades 7 through 12, in the areas of Academics, Arts and Athletics.
MEMBERSHIP:
Membership in Triple A Booster Club is open to Lake of the Woods School staff members, student in grades 7 through 12, their parents or guardians, area community members, and group account holders. Membership is also open to students enrolled at Rainy River High School and to home school students who participate in the extracurricular programs at Lake of the Woods School, as well as to the parents or guardians of those students.
OBJECTIVES:
• To identify school district extracurricular activities and programs in need of financial assistance or volunteer service.
• To conduct fundraising campaigns that enable Triple A Booster Club to supplement school extracurricular activities and programs on a case-by-case basis.
• To encourage and promote community involvement in the education and activities of the student enrolled at or participating in Lake of the Woods School programs
• To openly consider and review all suggestions presented
• To demonstrate a positive attitude in all Triple A Booster Club projects and activities
ORGANIZATION:
Triple A Booster Club is organized exclusively for charitable, religious, education and scientific purposes, including for such purposes, the making of distributions to organization that qualify as exempt organizations under section 501 (C) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue law). In order to conduct business, the organization shall be led by an Executive Committee.
The Executive Committee shall consist of a Chair, a Vice-Chair, a Secretary and a Treasurer. Terms for Officers shall be for two years. The previous term’s Chair shall remain a member of the Executive Committee for one year, or as needed. The Executive Committee has the authority to appoint special committees and coordinators when necessary.
DUTIES OF THE EXECUTIE COMMITTEE:
Chair: Preside at meetings, work with secretary to determine agenda for meetings, assist appointed committees as needed or requested.
Vice Chair: Serve as chair-elect, preside at meetings in the absence of the Chair, assist Chair and appointed committees as needed or requested.
Secretary: Record minutes at meetings, maintain the Triple A Booster Club Secretary’s book, including any pertinent documents presented at meetings, assist Chair in creating agenda for meetings, and provide agenda and copies of unapproved minutes at meetings.
Treasurer: Maintain checking, savings, or investment accounts according to club needs, maintain income and expenses of club and Group Accounts, provide periodic balance sheets with listing of income and expenses of club and Group Accounts, provide Group Account representatives with account information on request, file State and Federal reports or provide information to tax accountant for filing, maintain copies of fund requests, deposits and expenses of club and Group Accounts.
Previous-Term’s Chair: Assist other Officers as needed or requested, offer advice and suggestions when appropriate.
APPOINTED COMMITTEES AND COORDINATORS:
Committees will be appointed by Executive Board to conduct short-term projects or business not associated with regular monthly business (i.e. Advertising Committee, Nomination Committee, Academic Committee, Arts Committee, Athletics Committee or Special Events Committee). Terms of officer will be designated as deemed appropriate. When appointed, the duties of those committees and/or coordinators shall be similar to the following:
Advertising committee/Coordinator: organize solicitation of funds for program advertising, assist in designing the advertisement and lay-out of the program.
Football/Volleyball Tailgate Committee/Coordinator: Schedule workers, appoint lead adult supervisor, responsible for clean=up and accounting.
ELECTIONS:
Election of officers will be held in September at the regular monthly meeting. Appointments to fill vacant positions or to finish terms shall be made by the Executive Committee.
VOTING:
Officers serving on the Executive committee are voting members of the Triple A Booster Club. A coach, advisor, or appointed representative of a Group Account is a voting member. Also, members who have attended a minimum of two meetings are eligible to vote in election of Officers and on other issues that come before the organization.
FUNDRAISING:
A large portion of the Triple A Booster Club’s general fund comes from the sale of advertising space in the events program used at athletic and other school-related events. When ads are sold, businesses are given a certificate of sponsorship for display. Triple A Booster Club sponsored groups are asked to refrain from seeking additional funds form these businesses and organizations. The Booster club request that any fund-raising activities be approved by the club prior to the activity taking place, to ensure that the fundraiser is in keeping with this request, as well as to avoid duplication of fundraising activities and to avoid previously unsuccessful efforts. Approval of a fundraiser can be requested at a regular monthly meeting or by contacting a member of the Executive Committee.
DISTRIBUTION OF FUNDS:
Request for funds must be made in writing on the Fund Requisition form, which is available in the Lake of the Woods High School office. A sample Fund Requisition form is attached to these Policies and Procedures. The form shall be submitted in person at a regular monthly meeting. This demonstrates an interest in and support of the Booster Club and provides a means for clarification of the request if necessary. If this is not possible, the Executive Committee has the authority to convene a special meeting to review the written request.
TYPES OF FUNDS AND FUND REQUESTS:
Group Funds: Group Funds are funds that a group has raised and deposited with the Booster Club. These may be funds the group has raised through Triple A Booster Club pre-approved fundraisers or other fundraisers not sponsored or pre-approved by the club. Request for Group Funds do not need Booster Club approval; however, the request must be submitted in writing for proper documentation.
Matching Funds: Matching Funds are a request for a monetary amount of the same value as the request, up to $500 per activity per year. A matching amount may be requested for funds raised through a pre-approved Booster Club activity, such as a concession stand, a 50/50 draw, or through a pre-approved fundraiser run through the Booster Club. Requests for the Matching Funds must then be made in person at a Booster Club meeting and will be considered on a case-by-case basis.
Contribution: Request by an individual or organization for money to support Academics, Arts, or Athletics will be considered. All requests for contributions must be made in person.
USE OF FUNDS:
No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to, its members, trustees, officers or other private person, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the Triple A Booster Club Articles of Incorporation. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in, any political campaign on behalf of any candidate for public office.
When purchasing items or foods, Triple A Booster Club encourages support of the local business community if at all possible.
MEETINGS
The Triple A Booster Club shall meet the third Wednesday of each month throughout the year at 5:30 p.m. at the Lake of the Woods School commons. Special committees will meet on an as-needed basis, which will be determined by their members.
QUORUM
For the purpose of transacting business at any meeting, a quorum shall be five members of the Triple A Booster Club. At least two of the five members must be serving on the Executive Committee.
AMENDMENTS
These Policies and Procedures may be amended or altered by a majority vote of members present at a meeting, provided the notice for such meeting is published in the local newspapers. If an amendment to the Articles of Incorporation is to be considered, the proposals of the amendment must be included in the meeting notice.
MAILING ADDRESS:
The mailing address shall be; Triple A Booster Club, P.O. Box 1004, Baudette, MN 56623.
DISSOLUTION OF THE CORPORATION:
As per the Triple A booster Club Articles of Incorporation filed with the State of Minnesota, “Upon the dissolution of the corporation, the board of Trustees shall, after paying or making provision for the payment of all the liabilities of the corporation in such manner, or to such organization(s) organized and operated exclusively for charitable, education, religious or scientific purposes as shall at the time qualify as an exempt organization under Section 501 (C (3) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue law), as the board of Trustees shall determine. Any, such assets not so disposed of shall be disposed of by the Court of Common Place.